Tracking your team’s hours doesn’t have to mean paper timesheets or a separate app bolted on the side. With Eano Pro’s clock-in/clock-out, your crew punches in and out from their phones, and those hours flow straight into your project costs as labor — no double entry, no end-of-week guesswork.

This article covers the whole loop: adding your team and setting their rates, assigning them to projects, getting the app onto their phones, the actual clock-in/clock-out, and reviewing everyone’s hours in Timesheets.

There are two sides to this. As the manager, you do the setup on the web: add your people, set their hourly rates, and assign them to the projects they’ll work on. Your crew does the day-to-day on the Eano Pro mobile app: they clock in when they arrive, take breaks, and clock out when they’re done. Because each person’s hours are tied to their hourly rate, every shift turns into a labor expense on the right project — and you review it all in one place when you’re ready.

So the first three steps are yours to set up once; the rest is what your team does every day.

For the full walkthrough of adding people and choosing roles, see Add Team Members and Assign Roles.

This is the step people skip, and it’s the one that makes everything else work: assigning a worker to a project is what lets them pick that project when they clock in. Until someone’s assigned, the app has nothing for them to clock into.

Do this for each project a worker should have access to. If a worker clocks in without being assigned anywhere, the entry just shows a blank project — no harm done, you can set the right project or fix the hours afterward.

Clock-in/clock-out lives in the Eano Pro mobile app, so each worker needs it on their phone:

Once it’s installed, they sign in with the phone number on their profile — Eano texts them a verification code, so there’s no password to set up or remember. After they log in, the clock-in area is right on their home screen.

Working from an iPad? The clock-in screen is built for phones. If someone’s on a tablet, point them to the web version of Eano Pro instead, which is tuned to run well on iPad.

From the home screen of the app, your team taps:

A worker can switch the project mid-shift if they move to a different site — once switched, the time from that point is recorded under the new project. And because clock-in is location-aware, if someone tries to clock in or out away from the project site, the app asks them to confirm they want to do it out of range before it records anything.

While they’re on site, team members can add updates or notes to the project’s Daily Log. Those notes are visible to managers and core members, so a quick line about what got done — or what’s holding things up — keeps everyone in the loop without a phone call.

When it’s time to check hours, head to Timesheets (under People in the left navigation on the web). This is where the whole team’s hours land, and it’s available to Owners, Admins, Superusers, and Managers. There you can:

Each project also has its own Timesheets tab if you’d rather look at one job at a time. And since every shift is tied to the worker’s hourly rate, those hours show up as labor expenses on the right project automatically — so reviewing time and tracking cost are the same motion, not two.

Somebody forgets to end their break. Somebody takes a long lunch and never taps anything. It happens on every job, and you don’t have to live with whatever number landed in the system — every logged shift can be corrected after the fact, break time and all.

Break Time is entered as hours and minutes, so a 45-minute lunch is 00:45. Hours Worked isn’t something you type — it’s calculated for you as the stretch between start and end, minus the break. Add half an hour of break and you’ll watch paid hours drop by half an hour, and the labor cost on that project follows right along.

If the break is longer than the shift itself — a 30-minute visit against a 60-minute standard break, say — Hours Worked shows 0:00 rather than going negative.

You can also set break time when you’re creating shifts from scratch: Add Shifts lets you enter break minutes for each shift you’re logging.

Under Settings on the Timesheets page you’ll find Mandatory Break Time. Turn it on, set a number of minutes, and Eano applies that same break to every shift automatically — whether or not anyone tapped Take Break — and subtracts it from hours worked. It’s the setting for when breaks are policy rather than a case-by-case thing, whether that’s your own rule or your state’s.

Having it on doesn’t lock you out of individual shifts. Break Time stays editable on every shift, no matter how that break got there. With the setting on, the field arrives pre-filled with your team’s standard break and a note underneath telling you so — type over it and that shift keeps your number instead. Real days need this: somebody works through lunch, somebody takes two hours, and the standard break is simply wrong for that one day.

Two things to know about overriding a break:

If you’d rather not have automatic breaks at all, turn Mandatory Break Time off and every shift falls back to the break your crew actually logged with Take Break and End Break.

Editing shifts goes with access to Timesheets itself: Owners, Admins, Superusers, and Managers see the Timesheets page and can edit any shift on it — including break time — and change the team’s Timesheets Settings. Core Members, Field Workers, and subcontractors don’t get the Timesheets page at all, so nobody can quietly adjust their own hours after the fact.

Two things sit a step above that: voiding a shift is limited to Owners and Admins, and approving or rejecting shifts is available to all four Timesheets roles.

Where do my workers download the app? The Eano Pro app is on the App Store (iPhone) and Google Play (Android) — just search “Eano Pro.” After installing, they sign in with the phone number on their profile using a texted verification code.

Who can clock in and out? Anyone on your internal team with clock-in access — not just field crew. Admins and managers can clock in for themselves too, and they also get the Timesheets view to review the whole team.

Why can’t a worker pick their project when clocking in? They can only choose a project they’ve been assigned to. Open the project on the web, click the team avatars in the header to open Assigned Members and add them there, and the project will show up the next time they clock in. A clock-in with nothing assigned just shows a blank project, which you can set afterward.

Where do I review everyone’s hours? Open Timesheets under People in the left navigation on the web. It’s available to Owners, Admins, Superusers, and Managers, and it’s where you review shifts, switch between the Entries and Summary views, and add or adjust hours.

Can I change the break time on a shift that’s already logged? Yes. In Timesheets, click the ••• on the shift and choose Edit (or open the shift and use Edit this record), then set Break Time in hours and minutes and click Save Changes. Hours Worked recalculates on its own — it’s start to end, minus the break.

Can I edit break time when Mandatory Break Time is switched on? Yes. The field is pre-filled with your team’s standard break and marked as such, but you can type over it for any individual shift. The team setting keeps applying to every other shift.

If I change one shift’s break, does that change my team’s setting? No. An override lands on that one shift only. Your standard break stays exactly as it was for everyone else and for every shift going forward.

Can I put a shift back on the team’s standard break after editing it? Not with a single click — once a shift’s break has been set by hand, it stops following the team standard permanently. You can type the standard number back in, and the shift will read correctly, but it stays pinned to what you typed rather than tracking future changes to the team setting.

Who’s allowed to edit a shift? Owners, Admins, Superusers, and Managers — the same people who can open Timesheets. Voiding a shift is narrower still: Owners and Admins only. Core Members, Field Workers, and subcontractors don’t see Timesheets, so they can’t edit hours, including their own.

Can my crew fix their own break time in the app? Not from the mobile app — they log breaks live with Take Break and End Break, and corrections to an already-recorded shift are made in Timesheets on the web.

Does clock-in work on an iPad? The clock-in screen is built for phones. On a tablet, use the web version of Eano Pro instead, which is tuned to run well on iPad.

How do clocked hours become costs? Each person’s time is tied to the hourly rate on their profile, so their hours appear as labor expenses on the right project automatically. No hourly rate means no automatic labor cost.